If your observation involves a rare species or first seasonal arrivals, or a common species out of season or at an unusual location, documentation is necessary.

An acceptable documentation consists of one or more of the following: diagnostic photograph; a diagnostic recording of the bird's voice; or, an accurate and detailed written description of the observation. It must be emphasized that a request for documentation is not an affront, but an effort to perpetuate a record by obtaining concrete evidence which may be permanently preserved for all to examine. This procedure is required for every extraordinary observation irrespective of the observer.

This form must be submitted as supporting documentation